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Processing Multiple Payments in Batch

Processing Multiple Payments in Batch

After you have authorized or validated credit cards for an event, quick order or group booking, you can process those payments in batch for an entire group of records.
Note: Payments processed in this manner will be for the full balance due, regardless of any authorized amount.

  1. Open the Event Query, Quick Order Query or Group Bookings Query to a see list of the appropriate records.

    Note: For events, you can also use the Current Events or Accounts Receivable query.

  2. [Optional] Filter the results grid to show the specific group of records you want to see.

    Note: For more information, see Filtering Grid Data .

  3. Display the Authorized Credit Cards column in the grid to see which records have authorized cards.

    Note: This step is not required to process payments, but it is helpful to see which records have authorized cards. If you select any records without authorized cards they will be automatically unselected when you attempt to process in Step 5, below. See Working with Grids for more information on customizing grid columns.

  1. Select all records for which you wish to process payment.

    Note: A green icon  in the Authorized Credit Cards column indicates that the authorized payment has already been processed; black  means the card is merely “Validated” (with no payment amount assigned) and yellow  means the card has been authorized for a specific payment. This process will only use this last two groups with the black or yellow symbol.

  2. Right click the group and choose Card Authorization > Process Balance Due Payment.

    Result: A confirmation message appears.

    Note: If you have selected records that do not have active “Validated” or “Authorized” cards – ones where the payment has already been processed (green icon in the Authorized Credit Cards column) or where there is no card on file (empty Authorized Credit Cards column) – you will be notified that those records have been unselected.

  3. Click Yes to process these cards for the full balances due of the corresponding events.
    Note: Batch payments are processed for the entire current balance due regardless of the authorized amount on the card.
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